On the work order Billing tab, on the Invoices tab, there is a way to credit invoices and see credited invoices in the list. There is a Credit button for each invoice in the grid. To see credited invoices for the work order, click the Show Credited Invoices switch.
The grid shows this information:
Viewing credited invoices shows the following information for the invoices:
- Invoice Number: Number of the invoice that was credited
- Invoice Date: Date of invoice that was credited
- Percentage Invoiced: Percentage invoiced for the invoice that was credited
- Amount: Total amount of the invoice that was credited
- Credit Date: The date that the credit was created for that invoice
- Amount Credited: Amount that was credited for the invoice (will always be equivalent to the amount column)
Progress invoices cannot be partially credited; they can only be fully credited to successfully reverse the costing associated with the progress invoice. When crediting a progress invoice that has an associated change order, the Invoiced flag on the change order is cleared or reset.
Credit Progress Invoice: Direct Expense or Accrued WIP
If a progress invoice is credited on a work order that has a work order type using the direct expense method, the credit includes the same items/parts associated with the invoice being credited.
Credit Progress Invoice: WIP
If a progress invoice is being credited on a work order that has a work order type using the WIP method, these are accounted for:
- The amounts that the invoice moved out of WIP and into the actuals column on the job costing tab of the work order are moved back into the WIP column.
- Any GL entries associated with moving expenses out of WIP and into a direct expense account are reversed.
- The credit includes the same items/parts associated with the invoice being credited.