To access the general ledger (GL Ledger), click GL in the sidebar:
The GL Register is displayed. Click the General Journal Entries button at the upper right of the page.
The General Ledger Entries page is displayed. This page will present a list of all transactions that have been posted to the General Ledger.
Functions available are:
- Sort on any of the columns.
- Use the filter options to refine the list of information presented in the grid area.
- Users with the appropriate permissions may add a new general journal entry.
- Clicking on the hyperlink of an entry in the Entry column displays all the debits and credits that comprise the entry made to the general ledger.
Clicking on the hyperlink in the Account column opens that GL Account to display all the entries made to that particular account.
History Button
Clicking the History button displays information regarding who saved the entry and when. This is basically an audit trail for the entry.
If the entry was created by saving a General Journal Entry, and a user edited the record, additional rows will be listed in the grid as a part of the audit trail.
Accounts Button
Clicking the Accounts button displays the GL Register page.
Reverse Entry Button
This button is only available for entries created by saving a General Journal Entry.
Edit Button
This button is only available for entries created by saving a General Journal Entry. Click this button to make changes to the Entry Date, Entry Number, and the Memo field.
If an incorrect GL Account was selected on the original entry, or if you need to split an expense between multiple categories, add a new entry row, and then modify or delete the incorrect entry row.
