Once the physical count has been completed, users may enter the quantities of parts recorded on the printed count sheets.
To enter the physical inventory counts, navigate to Inventory > Warehouses.
The Warehouses list will be displayed. Click on the hyperlink in the Warehouse Code column of the warehouse for which you are conducting a physical inventory.
The Warehouse page will be displayed. Click on the Physical Inventory tab. Locate the physical inventory record, and then click on the Edit button.
The Physical Inventory Count page will be displayed. Enter the part counts in the On-Hand column. Users may type in the quantity or use the up/down arrows to set the quantity. If there is a long list of counts to be entered, click the Later button at the upper right of the page to save the counts that have been entered. The remainder of counts may be entered by returning to the Physical Inventory page.
If the quantity entered into the On-Hand column is different from what is displayed in the In-Stock column, a variance will be displayed.
When finished entering counts, export the list to Excel to review the variances. If you believe the count quantity entered is incorrect, perform a re-count to confirm. If the re-count quantity is different, update the On-Hand quantity for the part(s).
Once satisfied with the count, click on the Complete button at the upper right of the page.
A confirmation message will be displayed to the User. If you are certain you want to complete the physical inventory, click the Yes button.
Selecting the Yes option, will update the on-hand quantities and inventory values associated with any parts where there was a variance. All variances will be recorded to the general ledger.
